Ok, so you've added all your products and now you are ready to upload your first stock consignment.


But before we begin, here is some helpful terminology:


  • ITEM Box - is the box that a SINGLE item is packed in.
  • STOCK Box - is the box that ITEM boxes are packed into, this is what will be on the shelf.
  • SHIPPING Box - is the box that STOCK boxes are sent to the distribution centre in.


Now, depending on what you are uploading you have a few different options.  

If you are sending one type of ITEM, follow the steps for Single ITEM Consignment below.  If you are sending different ITEMS in one shipment, please see Mixed ITEM Consignment below.


Single ITEM Consignment


To begin, click "Stock Consignments" and select "Upload Single" from the top bar.


This is for sending either one BOX or one PALLET of only ONE type of item.



Item:


This is the item you will be sending.  This is a drop down list of your already uploaded products, select the relevant product.  If you need help with this please see How to Add Products.


SKU:


An SKU is only needed when multiple products share the same EAN, such as different colour variations of the same product. If this is not needed it can just be left blank.


Pallet (checkbox):


This is used to determine if you are sending either a:

  • Single ITEM Box Consignment - a single SHIPPING box of STOCK boxes 
  • Single ITEM Pallet Consignment - a pallet of boxes of ITEMS (tick box)


The process then differs whether the "Pallet" box is checked.  Depending on your selection, follow the relevant steps below.


Single ITEM Box Consignment


For this the "Pallet" checkbox must be left unticked.

 

SHIPPING Box Height/width/depth (cm):


These are the dimensions of the SHIPPING box as a whole NOT the ITEM or STOCK boxes, these are all in centimetres.  There is an exception if you are only sending a single STOCK box then this will count also as a SHIPPING box.


Please note: The box should be able to fit on our shelves, for a list of our shelf sizes see [Shelf space sizes placeholder link].


SHIPPING box weight (kg):


The total weight of the SHIPPING box your are sending us when fully packed with the items in it.


Print Own Labels/Print labels at Fulfilment Centre:


These options are mutual exclusive i.e. only one can be selected.


If you wish to label the boxes and items yourself select: "Print Own Labels".  If you would like us to label them at the distribution centre select: "Print Labels at Fulfilment Centre".


Stock Quantity:


This field will be filled in automatically as the multiplication of Box Quantity and Items Per Box checks this to make sure it matches up with how many items you are sending.


Box Quantity:


How many STOCK boxes will be in your SHIPPING box.


Please note: if you are only sending a single STOCK box then this will count also as a SHIPPING box and need to be labelled as both if you chose to print your labels at home.


Items Per Box:


How many ITEMS will be in one STOCK box.


Stock Box Height/Width/Depth:


The dimensions of a single STOCK box in centimetres.


Stock Box Weight:


The weight of a single STOCK box in KG. 

If you are sending multiple STOCK boxes within one SHIPPING box the SHIPPING box weight should be roughly equal to the STOCK box weight multiplied by the number of STOCK boxes.


If you are only sending one STOCK box as a SHIPPING box these should instead be equal.


Shipping Reference:


This field is for your own personal referencing.


Batch Number:


This is used for grouping items that were made together, which means that if a product needs to be recalled you can limit this to only a specific batch rather than every instance of that ITEM.


Expiry Date:


Normally we endeavour to use a First In First Out (FIFO) system.  If the ITEM has a limited shelf life we will instead send out items with the earliest expiration date first.  If the item has no expiry date please leave this field blank.


Finishing Process

Once you have uploaded your consignment it will appear in the "Consignments" tab.  If you think something is wrong with the consignment you have 15 minutes to cancel the consignment before it is processed.


If you selected to attach the labels yourself these can be found under the drop-down menu "Downloaded Labels". There will be one label named "Inbound Stock Consignment" for the SHIPPING box, and number of "Stock Box" labels to go on each of the STOCK boxes on the Pallet.

  

Please note: if you are only sending a single STOCK box then this will count also as a SHIPPING box and need to be labelled as both.


Once this is done click the "Labels Affixed" button to confirm.


Single ITEM Pallet Consignment


When sending a Pallet of a Single ITEM the size of the pallet is standardised so shipping size is not needed.


Stock Quantity:


This field will be filled in automatically as the multiplication of Box Quantity and Items Per Box checks this to make sure it lines up with how many items you are sending.


Box Quantity:


How many STOCK boxes will be on your Pallet.


Items Per Box:


How many ITEMS will be in one STOCK box.


Stock Box Height/Width/Depth:


The dimensions of a single STOCK box. All in centimetres.


Stock Box Weight:


The weight of a single STOCK box in KG.

 

Shipping Reference:


This field is for your own personal referencing.


Batch Number:


This is used for grouping items that were made together, then if a product needs to be recalled you can limit this to only a specific batch rather than every instance of that ITEM.


Expiry Date:


Normally we endeavour to use a First In First Out (FIFO) system.  If the ITEM has a limited shelf life we will instead send out items with the earliest expiration date first.  If the item has no expiry date please leave this field blank.


Finishing Process

Once you have uploaded your consignment it will appear in the "Consignments" tab.  If you think something is wrong with the consignment you have 15 minutes to cancel the consignment before it is processed.


If you selected to attach the labels yourself these can be found under the drop-down menu "Downloaded Labels". There will be one label named "Inbound Stock Consignment" for the Pallet, and a number of "Stock Box" labels to go on each of the STOCK boxes on the Pallet.


Once this is done press the "Labels Affixed" button to confirm.


Mixed ITEM Consignment

To send multiple ITEMS, you will have to create a CSV.


The CSV template as well technical descriptions of all the datatypes can be found in the "Upload CSV" tab, as well as linked at the bottom of this page.



To minimise problems we highly recommend that if you are using Microsoft Excel for you CSV files that you format all columns to be "text".  The fields most likely to be affected by this are EAN and Expiry Date.


Name:


Name of ITEM; this needs to be a case sensitive match to an ITEM in your Products page.


Description: 


A short description of the ITEM.


Brand:


ITEM's Brand name, if the ITEM has no preexisting brand then this will be your brand.


Prohibited Type 1/2/3: Not used, please ignore.


EAN:


The unique identifier for your ITEM.  If ITEM does not have a barcode use a SUID instead in the field below:


Selazar Unique ID (SUID):


An alternative unique identifier if the ITEM does not have it's own.


JAN: Not used, please ignore.


UPC: Not used, please ignore.


ISBN:


Unique identify for use only when shipping books.


MPN: Not used, please ignore.


SKU:


An SKU is only needed when multiple products share the same EAN, such a different colour variations of the same product. If this is not needed however, it can just be left blank.


Stock Count:


This is the total number of items being shipped and should be equal to the number of STOCK boxes multiplied by the number of ITEMS per STOCK box.


Box Quantity:


Number of STOCK boxes in consignment.


Items Per Box:


Number of Items per STOCK box.


Box Height/Width/Depth:


Dimensions of a single STOCK box.


Box Weight:


Weight of a single STOCK box.


Region:


This must be a correct two character country code.  For a list of these check Country Codes.


Expiry Date:


If the ITEM has a limited shelf life this is when the product can no long be picked to fulfil orders.


Batch Number:


This is used for grouping items that were made together, then if a product needs to be recalled you can limit this to only a specific batch rather than every instance of that ITEM.


Finishing Process


Once you have uploaded your consignment it will appear on the "Consignments" tab.  If you think something is wrong with the consignment you just you will have 15 minutes to cancel the consignment before it is processed.


If you selected to attach the labels yourself these can be found under the drop-down menu "Downloaded Labels".  There will be one label named "Inbound Stock Consignment" that if for the Pallet, and number of "Stock Box" labels to go on each of the STOCK boxes on the Pallet.


Once this is done press the "Labels Affixed" button to confirm.


Useful Links


For general help with CSVs, try Common CSV Issues


What does a CSV look like? Stock CSV Example and for some helpful guidance try Stock CSV Data Reference